Your Practice Runs on Great Care.
Your Operations Should Run Themselves.
Maeva Labs connects and automates the systems behind your med spa so your team spends less time on manual tasks and more time on what actually grows your practice.
Maeva Labs helps med spas automate their back-of-house operations so their teams can focus on delivering exceptional care instead of managing the details.
You've Built Something Great.
Now Let's Make It Run Smarter.
You've invested in the right tools, the right team, and the right space. As your practice grows, the operational complexity grows with it.
Tasks That Could Run Automatically
Your team spends time on tasks that could run automatically.
Constant Follow-Up
Handoffs between front desk, providers, and management require constant follow-up.
Inconsistent Client Experience
Consent forms, care instructions, and post-visit touchpoints depend on who's working that day.
Reactive Inventory Management
Inventory and vendor management happen reactively instead of proactively.
Reporting Eats Your Time
Reporting and admin prep takes hours that could go elsewhere. The tools you're paying for aren't connected to each other.
You don't need new software.
You need everything you already have to finally work together.
Growth creates opportunity. It also creates the need for smarter systems.
Let's Fix It →Pick Your Starting Point.
We start with The Audit to understand how your practice runs. From there, you pick the path that makes sense for you.
The Audit
We tell you exactly what to fix and why.
$1,500 — Delivered in 5 to 7 business days
Before anything gets built, you need to know where your operation has room to improve. The Audit is a focused diagnostic of your entire practice — front-of-house and back-of-house — that gives you a clear, prioritized roadmap of what to automate first and what the impact will be.
This is a standalone deliverable. You walk away with a plain-English action plan whether you continue with us or not. No commitment to build required.
- Full systems and workflow audit
- Front-of-house and back-of-house gap analysis
- Prioritized automation roadmap
- Tool stack assessment and recommendations
The Build
We fix it.
Custom pricing — provided after The Audit
Based on your audit roadmap, we build and deploy the automations that will have the biggest impact on your operation. This is a defined, one-time engagement with a clear scope, timeline, and handoff. When we're done, your team has a connected, automated system and a full walkthrough so they know exactly how it works.
Every automation is built inside your existing platforms. Nothing new to learn, nothing to replace.
- Defined scope, timeline, and deliverables
- Custom automations based on your audit roadmap
- Built inside your existing platforms
- Full team walkthrough and handoff
- 2 to 4 week delivery
The Engine
We keep it running and growing.
Custom pricing — provided after The Audit
Your automations are live. Now we stay on as your long-term partner — monitoring performance, optimizing what's running, and building new workflows as your practice evolves. The Engine is an ongoing retainer for practices that want a long-term partner focused on how their practice runs.
This is not a one-time project. It's a continuous relationship built on The Audit and The Build foundation.
- Everything in The Build, plus:
- Proactive issue detection before your team notices
- New workflows added as your operation changes
- Monthly reporting on what's working and what to improve
- Priority access for urgent requests and changes
"Every engagement starts with The Audit — because we don't build until we understand exactly how your practice runs."
— Maeva Labs
Three Stages. One Seamless System.
Audit
We map your entire operation: tools, workflows, handoffs, and opportunities. You get a clear roadmap before a single automation is built.
Build
We connect the systems you already have and build new automated workflows where needed, eliminating manual work across your front and back of house. Your team notices the difference immediately.
Engine
For practices that want a long-term automation partner, we stay on to monitor, optimize, and build as your operation grows.
Built for Compliance. Always.
Maeva Labs works within your existing HIPAA-compliant platforms or builds new automated systems that meet the same standard. We do not access patient records or store any protected health information.
Every workflow we build operates within the compliance boundaries of the software you're already using. Your patients' privacy is protected and your practice stays covered.
Ready to See What's Possible for Your Practice?
Book an Audit and walk away with a clear, prioritized picture of exactly where your operation has room to grow and what it would take to get there.
No technical knowledge required. No long commitments. Just a straight answer about what's possible for your practice.
Frequently Asked Questions
What does Maeva Labs actually do?
We connect the tools your med spa is already using and build new automated systems where gaps exist. That means workflows that handle the operational tasks your team is currently doing manually — things like internal handoffs, consent form delivery, post-visit follow-ups, inventory alerts, and reporting.
Do I need to switch to new software?
Not necessarily. We work with whatever you already have — Vagaro, Mindbody, Boulevard, Jane App, or any other system. If your current tools cover what's needed, we connect them. If there are gaps, we build new automated systems to fill them. Either way, we handle the setup.
Where do I start?
Every engagement starts with The Audit. It gives you and us a clear picture of your current operation, where the biggest opportunities are, and what automations would have the most impact. There's no commitment to move forward with a build — The Audit stands on its own as a deliverable.
How long does it take to see results?
The Audit is delivered within 5 to 7 business days. The Build typically takes 2 to 4 weeks depending on scope. Most clients notice a reduction in manual work and staff time within the first week of deployment.
Will this work with our HIPAA compliance requirements?
Yes. Whether we're working within your existing platforms or building new systems, everything is designed to meet HIPAA compliance standards. We do not access, store, or process any protected health information.
What if we're not sure what we need automated?
That's exactly what The Audit is for. You don't need to come in with a list of requirements. We ask the right questions, map your operation, and surface the opportunities you may not have had time to identify yourself.
Do you offer ongoing support?
Yes. The Engine tier includes ongoing monitoring, optimization, and new automation builds on a monthly retainer. For clients on The Build tier, we offer optional support packages after delivery.
How is Maeva Labs different from hiring an in-house operations person?
An in-house hire costs $50K to $80K per year and still requires time to onboard, manage, and direct. Maeva Labs comes in with a clear methodology, builds the system, and hands it off to your team. You get the outcome without the overhead.